Licensed Support from Listing Launch to Closing Day.
Licensed Support from Listing Launch to Closing Day.
- More Time
- Less Paperwork
- Better Transactions
SAVE TIME
Get hours back in your day
STAY ORGANIZED
Every detail tracked. Every deadline met.
DELIVER AN EXCEPTIONAL EXPERIENCE
Happier clients. Stronger reputation.
Athena Hart
Licensed Transaction Coordinator
“I manage the details so your transaction stays on track.”
With extensive experience in real estate operations, I provide meticulous attention to detail, ensuring every deadline is met and every document is compliant. My goal is to give you back your time so you can focus on building relationships and growing your business.
Full-Service Support so you can focus on what you do best.
Listing Support
Launch every listing with confidence
Listing setup & paperwork
MLS input & listing updates
Vendor coordination
ShowingTime setup
HOA document requests
Listing deadlines & change forms
Contract-to-Close Coordination
Keeping every transaction organized, compliant, and on schedule
Contract review & file setup
Inspection & vendor coordination
Earnest money & title coordination
Communication & deadline management
Addenda & document tracking
Closing & brokerage compliance
Why Agents Choose Sparrow
For You
- More time
- Less stress
- Better organization
- No missed deadlines
- Consistent systems
- Grow your business
For Your Clients
- Smoother transactions
- Timely updates
- Professional communication
- Exceptional experience
- Confidence throughout the process
Listing Launch Support
Launch every listing with confidence
Listing Setup & Paperwork
Prepare listing agreements for Agent review and electronic signatures
Review listing documents for completeness and signatures
Upload listing paperwork to the brokerage system
Order HOA/Condo documents when applicable
MLS Preparation
Draft MLS input for Agent review and approval
Coordinate professional photography, staging, and applicable vendors
Add photos and floor plans to the MLS
Listing Management
Gather showing instructions and set up ShowingTime
Coordinate sign installation and removal when applicable
Track listing expiration dates
Prepare Notice of Change documents and update the MLS as needed
Contract-to-Close Coordination
Keeping every transaction organized, compliant, and on schedule
Contract Review & File Setup
- Review contracts and addenda for completeness and accuracy
- Distribute ratified contracts and documents to applicable parties
- Establish communication with the Agent, clients, title, lender, and cooperating parties
Inspection & Vendor Coordination
- Coordinate home, well, septic, termite, and other negotiated inspections
- Track inspection and contingency deadlines
- Request and collect applicable reports, invoices, certifications, and other third-party documents
Earnest Money & Title Coordination
- Confirm delivery of earnest money deposits
- Complete and submit title order forms
- Order HOA/Condo documents and home warranties when applicable
Communication & Deadline Management
- Monitor contract deadlines and contingencies
- Provide reminders and alerts for approaching deadlines or missing documents
- Maintain communication with title, lender, agents, buyers, sellers, and other applicable parties
Addenda & Document Tracking
- Prepare addenda for Agent review and approval
- Track signatures on disclosures, amendments, notices, and addenda
- Obtain ALTA/CD for Agent review and approval
Closing & Brokerage Compliance
- Coordinate walkthrough and closing
- Provide utility transfer reminders
- Organize and upload required transaction documents to the brokerage system
- Submit completed transaction files for broker compliance review
- Assist with post-closing review requests when applicable
Compliance Only
Ensuring accurate & complete files and on time commissions
Document Review
Review transaction documents for accuracy and completeness
File Organization & Uploads
Organize and upload contract, agency, transaction, and closing documents to the brokerage system
Compliance Submission
Submit completed transaction files for broker compliance review
Ensure required documents are accounted for before submission
Final File Review
Perform a final review of the file for completeness before submission
Compliance Only
Ensuring accurate & complete files and on time commissions
Document Review
- Review transaction documents for accuracy and completeness
File Organization & Uploads
- Organize and upload contract, agency, transaction, and closing documents to the brokerage system
Compliance Submission
- Submit completed transaction files for broker compliance review
- Ensure required documents are accounted for before submission
Final File Review
- Perform a final review of the file for completeness before submission
Packages & Pricing
Choose the support you need. I’ll handle the details.
Contract to Close
$350
PER SIDE
$450
BOTH SIDES
(Same Transaction)
- Complete transaction coordination from contract to close
- Deadline tracking & communication with all parties
- Document management & compliance support
Compliance Included
Payment due at closing.
Listing Support
$200
PER LISTING
- Listing setup & document preparation
- MLS listing coordination & vendor management
- Ongoing listing management support
Payment due at MLS listing activation. Land prices vary from $125–$200.
Full Service Listing to Close
$550
$500
PER LISTING Bundle & save $50
$650
$600
BOTH SIDES
Bundle & save $50
- Full-Service Listing Support
- PLUS complete Contract to Close coordination
- Seamless experience from listing to closing
Compliance Included
Partial payment due at listing activation, remaining due at closing.
Compliance Only
$50
PER TRANSACTION
- Document review
- File organization & upload
- Compliance submission
- Final file review
Payment due at time of submission. Includes corrections if needed.
BILLING
No upfront payment for Contract-to-Close services. If you don't get paid, neither do I. Payment terms for all other services are specified under each package.
HOURS
Monday–Friday 8:00 AM – 5:00 PM. After-hours responses available for urgent transaction needs. See FAQ for more details!
INVOICING
Invoices for completed services issued on Fridays.
Frequently Asked Questions
Everything you need to know about our services, pricing, and process. Clear, professional support for your real estate transactions.
What services are not included?
- Property visits
- Legal or financial/tax advice
- Writing property descriptions (the listing agent is typically the best source for property-specific marketing language so that your personality shines through)
- Publishing the listing on the MLS (everything will be uploaded to completion and left in Draft/Partial status for Agent's review and publication)
- Negotiations (inspection addenda can be prepared, but negotiation of terms remains the Agent's responsibility)
Contract drafting and assistance with periodic buyer/seller gifts may be added for additional fees.
How does pricing and payment work?
- Pricing depends on the package you choose.
- Contract-to-Close fees are due only upon a successful closing — no upfront payment required.
- Listing Support is due at the time of MLS listing activation.
- Full Service Listing to Close splits payment: part due at listing activation, with the remainder due upon a successful closing.
- Compliance Only is billed at time of submission and includes corrections if needed.
What are your working hours?
My standard business hours are Monday through Friday, 8:00 AM to 5:00 PM.
I know real estate doesn’t stop at 5:00 PM, and sometimes neither do I. If an urgent transaction matter comes up after hours, I’ll do my best to respond and provide support when needed.
I do my best to be present with my family after hours! While I’m often available by text after business hours and I keep an eye on my email, some transaction tasks require dedicated time at my computer to complete accurately. Non-urgent administrative work received after hours will be completed during the next business day. This allows me to give every transaction the attention and accuracy it deserves.
I believe in clear communication, realistic expectations, and being a dependable partner. You’ll always know where your transaction stands, and you can count on me to keep things moving!
Do your packages include compliance?
Yes! Compliance is included with both our Contract to Close and Full-Service Listing to Close packages.
If you only need help with file review and submission, our Compliance Only package is a great option. This includes document review, file organization, uploading, and a final compliance review.
That way, you can choose the level of support that best fits your needs!
Let's Work Together!
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